LEAVE POLICY

1. Leave Policy

Objective

To provide employees with time away from work for rest, illness, personal needs, and statutory requirements while ensuring business continuity.

Key Components

Types of Leave

• Casual Leave (CL) / Sick Leave (SL) – 12 Sick is allowed in a year

• Earned/Privilege Leave (EL/PL) – 12 Privilege leave is allowed in a year

• Maternity Leave – 26 weeks

• Paternity Leave – 7 days

• adoption and Surrogacy-12 weeks of paid leave for:

Policy Provisions

• Leave eligibility - All employees are eligible for leave benefits based on their employment status and tenure with the company.

• Eligibility Guidelines:

• Confirmed employees are entitled to all applicable leave benefits as per company policy.

• Employees on probation may have limited leave eligibility.

• Leave entitlement is calculated on a pro-rata basis for employees joining during the year.

• Employees must obtain approval before availing leave, except in emergency situations.

Leave accrual and carry-forward rules - Leave is credited to employees periodically according to company policy

Leave Accrual

Leave is credited to employees periodically according to company policy.

Example:

• Earned/Privilege Leave (EL): 12 days per year (1 days per month).

• Sick Leave (SL): 12 days per year.

Leave accrual starts from the employee's date of joining.

Carry-Forward Rules

Unused leave may be carried forward to the next calendar year subject to company limits.

Example:

• Earned Leave/PL: Carry forward permitted up to 3 Months.

• Casual Leave: Cannot be carried forward.

Any leave balance exceeding the permissible limit may lapse at the end of the leave year.

• Notice requirements

• Planned Leave

• Employee submits leave request through HRMS/email.

• Reporting Manager reviews the request.

• HR verifies leave balance.

• Final approval is communicated to the employee.

• Emergency Leave

• Employee must inform the reporting manager at the earliest possible opportunity via phone, message, or email.

• Formal leave application must be submitted upon return.

• Approval Authority

• Up to 3 days: Reporting Manager.

• More than 3 days: Department Head and HR approval.

• Long-term leave: Senior Management approval may be required.

• No employee shall proceed on leave until approval is granted, except in genuine emergencies

• Leave during probation

• The probation period is intended to assess an employee's suitability and performance.

• Eligibility During Probation

• Probationary employees may avail Sick Leave and Casual Leave on a limited basis.

• Earned Leave accrual may begin during probation but can generally be utilized after confirmation.

• Approval Requirements

• All leave requests during probation require prior approval from the Reporting Manager and HR.

• Excessive absenteeism during probation may impact confirmation decisions.

• Leave Without Pay (LWP)

• If probationary employees exhaust their eligible leave balance, additional leave may be treated as Leave Without Pay.

• Probation Extension

• Extended absence during probation may result in:

• Extension of the probation period.

• Delayed confirmation.

• Additional performance review.

• Unauthorized Absence

• Absence without approval during probation may lead to disciplinary action, including termination of employment.

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